No inquiry
goes unanswered.
Your AI phone assistant handles client inquiries, books notarization appointments, provides document information, and relieves your secretariat — professionally and discreetly.
The Problem
What costs notary offices every day
Notarizations, client meetings, constant phone ringing — your secretariat is at its limit.
Missed client calls
During notarizations, the secretariat handles everything alone. Calls go unanswered, clients wait for callbacks.
35% of calls in notary offices go unanswered
Recurring standard questions
What documents do I need? How much does a certification cost? When is the notary available? Always the same questions blocking the line.
55% of calls concern standard information
Appointment coordination
Coordinating multiple parties for a notarization appointment — a time-consuming back-and-forth by phone.
45 minutes per appointment coordination
High personnel costs
Qualified notary staff is expensive and scarce. Phone handling ties up valuable capacity.
€40–50,000 per notary assistant/year
The Solution
What BHOMY does for.
The Solution
What BHOMY does for.
Appointment booking
Notarizations, certifications, consultations — the assistant books appointments directly in the calendar, even for multiple parties.
Qualify inquiries
Type of notarization, involved parties, property address — all relevant information is captured in advance.
Document information
Which documents are needed — automatically communicated per notarization type. ID, land registry extract, power of attorney.
Parallel call handling
No more busy signals — the assistant handles any number of calls simultaneously. Every client gets through immediately.
Confidential & discreet
All conversations are treated confidentially. The assistant provides no content details about ongoing matters.
Forward to notary
Urgent questions or complex matters are forwarded directly to the notary or responsible specialist.
24/7 Availability
Clients can request appointments and get information anytime — even outside office hours.
GDPR-compliant & confidential
All data processed on German servers. Highest security standards for sensitive client data.
Customizable for your office
Notarization types, fees, office hours, document lists — everything individually configurable.
Over 35 languages
International clients are served in their language — important for cross-border real estate transactions.
Daily Routine
A day with BHOMY in your notary office
How your AI assistant works around the clock for you.
Before office hours
A client calls to book an appointment for a property purchase contract. The assistant lists required documents and books the appointment.
During notarization
The notary is notarizing, secretariat is working. 4 calls come in — all handled in parallel, no client waits.
Afternoon
A client asks about the status of their land registry entry. The assistant notes the inquiry and forwards it to the secretariat.
After office hours
A couple wants to schedule a will appointment. The assistant captures the concern and books a consultation.
OursecretariatisnoticeablyrelievedsinceBHOMYhandlesstandardinquiries.Clientsappreciatetheimmediateavailabilityandwecanfocusonactualnotarialwork.
FAQ
Frequently Asked Questions.
Ready to optimize your client service?
Experience how BHOMY relieves your notary office — professional, discreet, and around the clock.