AI phone assistant for
your notary office.
Your AI phone assistant answers every call, books appointments — including multi-party signings — sends the right document checklist and routes complex matters to the notary, discreetly and around the clock.
The Problem
Where notary offices lose time between the signing room and the phone
During a signing the office cannot also work the switchboard — and a client preparing a transaction will not wait.
The line is unattended during signings
While the notary is in a signing the office is fully occupied. Calls drop to voicemail and a client with a pending transaction waits for a call-back that comes late, if at all.
~35% of notary-office calls go unanswered
The same document and fee questions all day
What do I need to bring, what does it cost, when is the notary free — scarce, qualified staff spend the day answering the same routine questions instead of preparing instruments.
~55% of calls are routine information
Multi-party scheduling eats the day
Lining up a buyer, a seller and sometimes a lender for a single signing is a long back-and-forth by phone, and one party's changed availability resets the whole thing.
~45 minutes to coordinate one appointment
Scarce, expensive staff on the phone
Qualified notarial staff are hard to find and costly to keep. Every hour they spend on routine calls is an hour not spent on drafting, checking and signings.
Qualified notarial staff are scarce and costly
The Solution
Appointments, document checklists and.
The Solution
Appointments, document checklists and.
Appointments booked, even multi-party
Signings, certifications and consultations are booked into the calendar — and for a transaction that needs several parties, the assistant collects each party's availability and proposes a slot that works for all of them.
Matters qualified before the call ends
The type of instrument, the parties and the property or company involved are captured up front, so the file is opened correctly and ready well before the appointment.
Document checklists sent automatically
The right checklist for each instrument — identification, title or land-registry extract, power of attorney, company papers — is read out and texted, so clients arrive with the correct documents the first time.
Confidential and discreet by design
The assistant takes enquiries and books appointments without disclosing any detail of an ongoing matter — discretion is preserved, with escalation to a person wherever it is needed.
Complex matters routed to the notary
Urgent or complex questions are flagged and routed to the notary or the responsible clerk, while routine enquiries are handled on the line without blocking it.
Answered in the client's own language
Clients are taken in their own language — valuable for cross-border property and corporate transactions where the parties do not share one.
Reachable beyond office hours
Enquiries and appointment requests are answered in the evenings and at weekends, so a client preparing a transaction is never met with voicemail at the moment they decide to proceed.
Built for confidential client data
Calls, transcripts and client details are processed exclusively on EU servers, GDPR-compliant, with a signed Data Processing Agreement and a retention period you control for sensitive transaction data.
Configured to your office
Instrument types, fees, office hours and document lists are all yours to set — it fits a single-notary office just as well as a multi-notary practice across several locations.
Live in minutes, not months
Load your instrument types and checklists, point your number at BHOMY, and the assistant starts answering the same day — no hardware, no IT project.
Which bhomy modules
The right bhomy modules.
Days full of attestations leave no room for the phone — two bhomy modules keep a notary office reachable.
Daily Routine
From the early purchase-deed booking to the after-hours will enquiry
What really happens to the office phone across a single working day.
A purchase-deed appointment before opening
A client calls to arrange a property purchase signing. The assistant lists the required documents, gathers the parties and books the appointment — before the office has opened.
Mid-signing, four calls in parallel
While the notary is in a signing, the assistant takes a fee question, a document query and two appointment requests — all in parallel, none sent to voicemail.
A status question routed cleanly
A client asks about the progress of their land-registry entry. The assistant logs it and routes it to the responsible clerk — without disclosing any detail of the matter.
A couple arranging a will, after hours
A couple calls in the evening to arrange a will. The assistant captures the matter and books a consultation for the week — answered the evening it came in.
Thesecretariatisnolongertiedtothephoneduringsignings.Routinedocumentandfeequestionsareansweredinstantly,multi-partyappointmentsarepre-coordinated,andclientsreachusevenintheevening.Wespendthedayondraftingandsignings,notontheswitchboard.
FAQ
Frequently Asked Questions.
Continue in the docs
Concrete guides that pair with this topic..
- QuickstartBuild your first AI voice agent in under 10 minutes: create an account, configure the agent, connect a number, and run a test call.
- Agent Instructions & PromptsHow to write effective system prompts for your AI voice agent: role, tone, boundaries, and clear escalation rules.
- Inbound Call ConfigurationRoute inbound calls to your AI agent: greeting, business hours, voicemail fallback, and graceful error handling.
- Call TransfersSet up warm and cold transfers to humans: trigger conditions, target numbers, context hand-off, and SIP-trunk wiring.
Ready to free your office from the switchboard?
See how BHOMY books appointments, sends document checklists and answers discreetly around the clock — without tying up your clerks.