AI phone assistant for
your club.
Your AI phone assistant answers member questions, gives session times and fees, takes event and course registrations and routes enquiries to the right section — so your volunteers get their evenings back.
The Problem
Where clubs lose members between the committee and the phone
A volunteer committee running the club around day jobs cannot also staff a switchboard — and the caller will not wait.
Run by volunteers, not a switchboard
Committee members volunteer around full-time jobs. Calls go unanswered, and a prospective member who cannot get through never joins — the club never even knows they called.
Most clubs are hard to reach by phone
The same questions every evening
Session times, fees, directions, event dates — volunteers spend their evenings repeating the same routine answers instead of actually running the club.
~70% of calls are routine information
Volunteers stretched to the limit
Phone duty on top of a full-time job, family and coaching burns committee members out — and burnout is one of the fastest ways a club loses the volunteers it depends on.
Volunteer overload is a top reason committees fold
No budget for a paid office
A staffed office is out of reach for most clubs, so the committee does everything by hand. Reachability suffers, and with it membership and event income.
Most clubs have no paid office staff
The Solution
Information, registrations and routing.
The Solution
Information, registrations and routing.
Club information answered instantly
Session and training times, fees, locations and what to bring are answered from your stored information at any hour — without a committee member having to pick up the phone.
Event and course registrations taken
Sign-ups for events, courses, camps and tournaments are taken and confirmed on the call, instead of a flood of voicemails after every announcement that someone has to work through.
Membership enquiries and changes captured
Joining interest, address changes and cancellations are captured and routed to the responsible committee member, ready to action rather than half-noted on a scrap of paper.
Routed to the right section
The assistant identifies whether a caller wants football, swimming, tennis or the main office and routes them with the right contact and the right information.
Every line answered after an announcement
When a newsletter goes out or sign-ups open and everyone calls at once, every caller is answered in parallel — no engaged tone, no missed registration.
Answered in the caller's own language
Callers are taken in their own language — useful for clubs with international members and families who would otherwise struggle to get an answer.
A professional office, around the clock
Members and prospects get information and register out of hours, so the club feels professionally run — without anyone giving up their evening to the phone.
Built for member data
Calls, transcripts and member details are processed exclusively on EU servers, GDPR-compliant, with a signed Data Processing Agreement and a retention period you control for member and family data.
Configured to your club
Sections, session times, fees and contacts are all yours to set — it fits a small local club just as well as a large multi-section association.
Affordable for a club budget
A professional answering line for less than the cost of staffing an office — genuinely within reach of a volunteer-run club rather than a corporate budget.
Which bhomy modules
The right bhomy modules.
Volunteers cannot man the phone around the clock — two bhomy modules cover member care and the office.
Daily Routine
From the morning course enquiry to the evening camp sign-ups
What really happens to the club phone across a single day.
A parent asks about the kids' course
A parent calls about the children's swimming course. The assistant gives the times and fees and takes the registration on the spot — no call-back needed.
A prospective member at lunch
Someone wants to join the football section. The assistant explains how joining works and routes the enquiry to membership with the details captured.
A member updates their details
A member calls to change their address. The assistant captures the new details and passes them straight to the office — nothing lost on a sticky note.
Evening rush for the summer camp
Three parents call about the summer camp at once. The assistant gives the information and takes all three registrations in parallel, none sent to voicemail.
AschairIusedtospendmyeveningsonthephoneinsteadofrunningtheclub.Nowtheroutinecalls—sessiontimes,fees,sign-ups—areansweredaroundtheclock,registrationscomeinconfirmed,andmemberstellussomeoneisfinallyalwaysreachable.
FAQ
Frequently Asked Questions.
Continue in the docs
Concrete guides that pair with this topic..
- QuickstartBuild your first AI voice agent in under 10 minutes: create an account, configure the agent, connect a number, and run a test call.
- Creating an AgentStep-by-step guide to creating an AI voice agent: define the persona, audience, instructions, and language capabilities.
- Inbound Call ConfigurationRoute inbound calls to your AI agent: greeting, business hours, voicemail fallback, and graceful error handling.
- FAQ ManagementMaintain FAQ entries from the dashboard: question, answer, synonyms, categories, and multi-language variants.
Ready to give your volunteers their evenings back?
See how BHOMY answers member questions, takes registrations and routes enquiries around the clock — without staffing an office.